ࡱ> ikhq`  !bjbjqPqP ?P::&jjj~8\Z\~MHj:% % % GGGGGGG$IhLGj/!! % /!/!GH$$$/!8jG$/!G$$j@-RjD 0!j C2F H0MH>CL"LdDLjD% "G $_ s % % % GG#^% % % MH/!/!/!/!~~~d~~~~~~ BuzzFunds Guidelines Revised May 21, 2007 Purpose To develop student leaders and encourage student involvement in the Georgia Tech community. Definitions BuzzFunds are moneys collected from the sale of official Georgia Tech licensed merchandise. Three Georgia Tech entities, Auxiliary Services, Athletic Association and Alumni Association, divide the annual disbursement of funds from licensing receipts. Official Georgia Tech licensed merchandise is merchandise that carries the Officially Licensed Collegiate Products logo and can be purchased at merchandisers anywhere licensed merchandise is sold. Major projects are those that require departmental management and can extend throughout an academic year. Auxiliary Services Communications Marketing Team is a group represented by each Auxiliary Services department (Bookstore, BuzzCard, GT Dining, Health Services, Housing, Parking & Transportation, Student Center) and chaired by the Director of Communications. The Team meets monthly for the purpose of increasing awareness of Auxiliary Services departments. Fund-raiser is an event organized to raise funds. Collateral pieces are supporting documents to enhance presentation of proposal. Operations of Auxiliary Services BuzzFunds Funding for Auxiliary Services BuzzFunds is made available from the sale of Officially Licensed Collegiate Products. The amount available for distribution is, therefore, based on annual merchandise sales. Auxiliary Services receives requests from Auxiliary Services departments, student organizations and campus departments. While other programs may be considered, priority is given to programs that develop student leaders and encourage student involvement in the Georgia Tech community. Eligible Organizations Auxiliary Services departments that submit a request for a major project or program. Chartered student organizations, both undergraduate and graduate, recognized by the Student Government Associations. Georgia Tech campus departments that submit a request for a major project or program. Eligibility Criteria Each organization or department must submit a proposal via this web site to the Auxiliary Services Director of Communications. The proposal must include how the program or event (1) fosters leadership or (2) involves the Georgia Tech community or (3) demonstrates another eligible purpose. The proposal must include benefits and who will gain from the program or event. The proposal must be submitted on this form, denoting the organizations name, address, e-mail address and telephone numbers. The proposal must include the duration of the project (one time or continuing support of a program similar to the Impact Scholarship Program). The proposal for a continuing support program must include an evaluation that shows the successful completion of the previous project term. The proposal must include a budget for the event or program with line items for proposed costs. The proposal must specify which of the budgeted line items is requested for funding. The proposal must include other available funding and what attempts have been made to secure other funding. Electronic presentation (e-mail) is preferred. A previous BuzzFund award to annual events does not guarantee funding. Proposals are considered independently each year. Eligible Activities Programs or events must be in good taste. If events or programs are questioned as to good taste, the Auxiliary Services Communications Marketing Team will determine good taste status. Fund-raiser events and programs will not be considered for BuzzFunds. Funding and Verification The Auxiliary Services Communications Marketing Team will verify that proposals fall within the guidelines and will forward proposals to the Associate Vice President of Auxiliary Services for final approval. Proposals that do not fall within the guidelines will be returned to the Associate Vice President of Auxiliary Services with deficiencies noted. The Communications Marketing Team will submit a recommended approval amount to the Associate Vice President for final determination. Once approved and upon receipt of invoice, funding will be dispersed directly to the vendor or Georgia Tech account. Auxiliary Services reserves the right to fund all or a portion of a program or event. Application Process Proposals, together with budgets and any other collateral pieces, must be submitted electronically to Melissa Moore, director of communications, Auxiliary Services (melissa.moore@aux.gatech.edu), no later than one month prior to the event or beginning of the program. Recognition must be given to Auxiliary Services BuzzFunds on every program and event receiving BuzzFunds. Within one week after the event, a short report will be submitted electronically to Melissa Moore, director of communications, Auxiliary Services ( HYPERLINK "mailto:melissa.moore@aux.gatech.edu" melissa.moore@aux.gatech.edu). Failure to submit this report may nullify proposals for future BuzzFund funding. Release Waiver Upon approval of program or event, each department and organization acknowledges that Georgia Tech Auxiliary Services may publish the program or event in any of Auxiliary Services publications, news releases or articles. Guidelines and Publication These guidelines will be reviewed and updated as needed. The on-line version published at  HYPERLINK "http://www.importantstuff.gatech.edu" www.importantstuff.gatech.edu will be the official document. Future publications will include a revised date. Dates and times will be determined as to real time on receiving computer or time received by hand delivery or interoffice mail to the Auxiliary Services Director of Communications. PROPOSALS MUST BE NO LONGER THAN TWO PAGES Please submit your proposal electronically to Melissa Moore at  HYPERLINK "mailto:melissa.moore@aux.gatech.edu" melissa.moore@aux.gatech.edu BuzzFund Proposal Contact Information First NameLast NameMITitleOrganization/DepartmentAddress Address 2Phone:Fax:Email: Proposal Name Description of Proposal (including how this program or event fosters leadership or Georgia Tech community involvement) Date of Event/Program Benefits (who will benefit from this program or event) Budget Amount and Items Requested Brief Report due no later than 2 weeks after event     Page  PAGE 1 !%*+3   f n o x پyobXNXNXDh OJQJ^JhzD]OJQJ^JhEmOJQJ^JhG2hEmOJQJ^JheOJQJ^JhG2OJQJ^JhG2hI6OJQJ]^JhG2hI5OJQJ\^JhG2hIOJQJ^JhG2hI5OJQJ^JhG2h#&OJQJ^JheoCJOJQJ^JaJ h_qh_qCJOJQJ^JaJh_qh{CJaJh_qhICJaJ*+3 \ * \ / & FgdI & Fgdi & FgdIgdIgdG2gd1$a$gd}L $a$gd}L ! ! 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PLP^P`LhH.h ^`OJQJo(h^`.h pp^p`OJQJo(h @ @ ^@ `OJQJo(h ^`OJQJo(oh ^`OJQJo(h ^`OJQJo(h ^`OJQJo(oh PP^P`OJQJo(hh^h`CJOJQJo( ^`OJQJo(o pp^p`OJQJo( @ @ ^@ `OJQJo( ^`OJQJo(o ^`OJQJo( ^`OJQJo( ^`OJQJo(o PP^P`OJQJo(h ^`OJQJo(h ^`OJQJo(oh pp^p`OJQJo(h @ @ ^@ `OJQJo(h ^`OJQJo(oh ^`OJQJo(h ^`OJQJo(h ^`OJQJo(oh PP^P`OJQJo(xt.lxt.lxt.l~}|mC/;mC/;w@ DGyHJkxK}L"MmMpNeRpS&SEqVbXW{ Z(]zD]^E`SaxXc|Fi (mEm=#oq_qB"t9u.{S0heoF#&yHej8.IT`\#$>SDP<,.u. >r{qDiyKDU\^ SeO}=fl 2kNAWuxKq`{4v} :&=p !6ABLMPQRXYqrs|} @$߂ P@UnknownGz Times New Roman5Symbol3& z Arial7&  Verdana?5 z Courier New;Wingdings"1h.&.&&, -, -#x4d 2QHX?{2BuzzFund Guidelines Melissa Moore Melissa Moored                 Oh+'0  8D d p | BuzzFund GuidelinesMelissa Moore buzzfundsguidelinesonline0507Melissa Moore2Microsoft Office Word@@U@t@t,՜.+,D՜.+,\ hp   Georgia Tech Auxiliary Services-  BuzzFund Guidelines Title 8@ _PID_HLINKSA|5$mailto:melissa.moore@aux.gatech.eduQ &http://www.importantstuff.gatech.edu/Q 5$mailto:melissa.moore@aux.gatech.eduQ   !"#$%&'(*+,-./023456789:;<=>?@ABCDEFGHIJKLMNOPQRSTUVWYZ[\]^_abcdefgjRoot Entry FlData )1Table1MWordDocument?PSummaryInformation(XDocumentSummaryInformation8`CompObjq  FMicrosoft Office Word Document MSWordDocWord.Document.89q